Infidox Technologies || General Ledger Journal Approval Process

 General Ledger Journal Approval Process

Pre-Requisites:
    Enable Journal Approval’ checkbox should be checked in Ledger setup

    Require Journal Approval’ checkbox should be checked at journal source level    

Profile Options:

• Set profile option “GL: Use Apprvoval Management (AME) for journal approval”  to No or Blank

• Set the profile option “Journals: Find Approver Method” to any of the below values:-

                 Go up the Management Chain

                 Go Direct

                 One Stop then Go Direct

If you’re using Journal Approval via AME then

•          Set profile option “GL: Use Approval Management (AME) for journal approval”  to “YES”

•          Set Appropriate AME Rules depending upon Business requirement.

Hierarchy of Managers:

Name: NeymarJr

Assignment : Lionel Messi

Name: Lionel Messi

Assignment: Cristiano Ronaldo

Name: Cristiano Ronaldo

Assignment: Pele

Name: Pele

Assignment: None

Ensure that the UserID has person assigned:

§ Pele is assigned to Pele

§ CrisRonaldo is assigned to Ronaldo, Cristiano

§ LIOMESSI is assigned to Messi, Lionel

§ Neymar is assigned to Junior, Neymar (As shown below)

Set Journal Authorization Limits

Note: Currency using in approval limits should always be used in functional currency

There are three types of Profile Option “Journals: Find Approver Method” for Journal Approvals:

Go up the Management Chain

Go Direct

One Stop then Go Direct

Set the profile option “Journals: Find Approver Method” to “Go up the Management

Chain”

           

             

Profile Option “Go up the Management Chain” means if NeymarJr raises a journal of 10,000 then it will go near Lionel Messi for approval and then NeymarJr can post the journal. If NeymarJr raises journal of 20,000 then 1st it goes near Lionel Messi for approval, if Lionel Messi approves then it goes near Cristiano Ronaldo for approval. Once Cristiano Ronaldo approves the journal then only NeymarJr can post them.

Set the profile option “Journals: Find Approver Method” to “Go Direct”

      

Profile Option “Go Direct” means it will directly go to the approval as per the approval limit. If NeymarJr raises a journal of 22,000 then it will directly go near Cristiano Ronaldo for approval, it will not go near Lionel Messi.

Once Cristiano Ronaldo approves the journal then only NeymarJr can post them.  

Set the profile option “Journals: Find Approver Method” to “One Stop then Go Direct”

       

Profile Option “One Stop then Go Direct” means it will stop near 1st approver then direct to the final approver. If NeymarJr is submitting a journal of 30,000, it will 1st go  near Lionel Messi(One Stop) then directly near Pele(then Go Direct), it will not go near CrisRonaldo for approval.

Once Pele approves the journal then only NeymarJr can post them.

Content Writer: Araf Shaikh